Here’s How to Work on Improving The Financial Health of Your Nonprofit

Each nonprofit is built around its mission. That is, nonprofits contribute to worthy causes in society.

However, one thing stands between nonprofits and their contributions: finances. In other words, nonprofits are often pressed for funds, and this prevents them from reaching their goals.

But that’s where virtual assistants come in.

Virtual assistants (VAs) help nonprofits advance their goals. Because they are affordable, they promote better financial health. Above all, VAs foster flexibility in any organization.

So, no matter what your nonprofit does, it needs a supportive team. With a reliable crew of virtual assistants, you can drive consistent growth and meet your goals.

Understanding The Virtual Workplace

Today, businesses recognize the potential for greater productivity with low overhead costs. One way to achieve this is by hiring virtual assistants.

According to a recent report, 3.9 million Americans (2.9% of the workforce) work from home at least half the time. In fact, this practice is becoming even more popular as we enter 2019.

Since remote workers don’t need employee benefits or office space, delegating tasks to them lowers costs. With VAs, you can focus on the work at the heart of your organization.

VAs are competent in many administrative tasks. They also offer knowledge around online marketing strategies and research. They absorb daily tasks in a range of fields relevant to nonprofits. Whether it’s customer support or bookkeeping, VAs bring distinguished expertise to the evolving virtual workplace.

Effective VA Hiring Tips For Nonprofits

Ready to save time and money by hiring virtual assistants? There are a few things to consider first. Answer the following questions to determine your specific needs:

  • Which tasks can anyone outside of your nonprofit organization accomplish?
  • What tasks does your current staff not have time for?
  • Are there priorities you have consistently dismissed because you lack the resources? What are they?
  • How will you manage virtual relationships? Will you use phone, email, or web/video conferencing tools?

Introducing Your New VA to Your Nonprofit

Once hired, introduce your new virtual assistants to the staff of your nonprofit. Use an email announcement or web conferencing event.

In addition, an onboarding experience that includes training and mentoring is important. Your organization will benefit from connecting with your VAs.

After all, nonprofits understand how important it is to build relationships. This is how they achieve uniquely defined success. Therefore, using a virtual assistant to grow business is an investment in long-term potential.

Has your organization outsourced tasks to virtual assistants? What was your experience?

Comment below, and share your insights!

Photo by rawpixel.com from Adobe Stock

Boosting Productivity: 5 Tips to Help You Manage Your Emails With Ease

Do you ever feel like you spend the majority of your day sending, reading and responding to emails? Want to get your email management under control but don’t know how?  

You’re not alone. In fact, services like VEPAA can help you ease your burden.

As a business owner, your company thrives on your constant communication with clients, prospects and employees. Afterall, communication is how you win new business, hire workers, and keep your organization growing!

But that doesn’t mean emails have to consume your entire day.  

Here are some easy tips to help you master email management. With these, you can spend time checking off other tasks on your to-do list, and less time glued to your inbox:  

Use the subject line wisely

Make sure that the recipient of your email understands exactly what the message is about before they even open it. If something requires immediate attention or action, the subject line is the best place to begin the request. Messages with generic or irrelevant subject titles tend to get overlooked, and sometimes deleted. 

Keep the body short and sweet

Nobody has an infinite attention span. Thus, in order to increase the chances of your email getting read and responded to quickly, make sure you are concise. Challenge yourself to get right to the point and cut back on unnecessary wording. 

Know when it’s time to pick up the phone

Emails tend to get confusing when complex topics are being discussed between two parties. To avoid too many unnecessary correspondences and get matters resolved quicker, it’s best to simply call the person and discuss the situation verbally. 

Schedule time intervals for checking mail

It’s very tempting to check your mail every time you receive a notification. But this habit is counterintuitive. It causes you to lose focus on the task that you were doing before the notification popped on your screen. As a result, it could take you 15-29 minutes to refocus your thoughts.

In order to avoid losing your focus, check your email only at certain times. Unless you are waiting for an urgent correspondence, the rest of the emails can hold off until the scheduled time. 

 

Now that you have some tips to help jumpstart better email management, we can move on to online tools that provide mailbox assistance.

 

Have any other email management tips that help you keep your days as productive as possible? Let us know in the comments below. 

 

Do You Want To Improve Efficiency In Your Small Business? Go Paperless

When you’re running a small business, efficiency and cost-effectiveness are key.

One of the main ways to increase efficiency, as well as encourage better communication among employees and clients, is to run a paperless office. Running an office without paper can save small businesses more than $25,000 a year!

When you make the move and go electronic, you encourage business growth and allow for a range of other advantages to unfold:  

Make Sharing Easier  

People spend 5-15% of their time reading information, but up to 50% of their time looking for information.

Aside from saving you all the time it takes to rummage through your office and find the documents you need, it makes sharing between coworkers easier.

Running a paperless office means taking information out of file cabinets, whether literal or digital, and uploading them to a cloud service. This allows everyone access to the documents they need, cutting out the need for hand-delivering, faxing, or emailing files.  

Get Rid of Distractions 

Paper can be a major distraction. Making your office paperless means that you ensure data is always at the tip of your fingers. Using a tablet or laptop in meetings to access information is faster allows employees and clients to focus.

Help the Environment and Yourself  

Running a paperless office means using less paper, and that’s great for the environment.

In addition, going paperless also encourages employee productivity. This is because it allows your employees access to information more easily with more speed. That means that everyone in the company can communicate and collaborate without any hassle. They can edit documents in the cloud or uploading newer versions of an image for everyone to see. In turn, this makes the workflow of your small business much more fluid.  

 

These are just a few of the benefits that come with a paperless office. In conclusion, eliminating the paper trail helps coworkers communicate more efficiently. Going paperless will ensure that your small business is always on top of its game.  

Ready to learn more about your paperless office?

Contact VEPAA, and see how we can help you run an office fit for the digital age.