Small Businesses Can Increase Efficiency with a Paperless Office
    Date
    February 5, 2018
    Category
    small business

    When you’re running a small business, efficiency and cost-effectiveness are key. One of the main ways to increase efficiency, as well as encourage better communication among employees and clients, is to run a paperless office. Running an office without paper can save small businesses thousands of dollars a year! When you make the move and go electronic, you encourage business growth and allow for a range of other advantages to unfold:

    Make Sharing Easier

    According to PricewaterhouseCoopers, people spend 5-15% of their time reading information but up to 50% of their time looking for them. Aside from saving you all the time it takes to rummage through your office and find the documents you need, it makes sharing between coworkers easier. Running a paperless office, in part, means taking information out of file cabinets, whether literal or digital, and uploading them to a cloud service. This allows everyone access to the documents they need, cutting out the need for hand-delivering, faxing, or emailing files.

    Get Rid of Distractions

    Paper can be a major distraction in meetings, in the office, and at home, not to mention a major waste. Making your office paperless means that you ensure data is always at the tip of your fingers. Using a tablet or laptop in meetings to access information is faster and allows employees and clients to focus, staying on point instead of noisily shuffling papers.

    Help the Environment and Yourself

    Running a paperless office means using less paper, and that’s great for the environment, but going paperless also encourages employee productivity. This is because it allows your employees access to information more easily with more speed. That means that everyone in the company can communicate and collaborate without any sort of hassle, editing documents in the cloud or uploading newer versions of an image for everyone to see. In turn, this makes the workflow of your small business much more fluid.

    These are just a few of the benefits that come with a paperless office. Eliminating the paper trail helps coworkers communicate more efficiently through the simple method of removing the physical copy. Going paperless will ensure that your small business is always on top of its game.

    Ready to learn more about your paperless office? Contact VEPAA and see how we can help you run an office fit for the digital age!

    image courtesy of Adobe Stock

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